B/D Meeting,
B/D CONFERENCE CALL,   Feb. 8, 2005

. Directors on call:  Mandy Harley, John Doyle, Barb Ross, Leo Woodbury, Dale Kuhrt, Susan Carpenter, Herbert Holmes, Dal Kratzer, Jim Martin, Susan Carvalho, Lena Bailey, Beverly Lambert, Gene Sheninger, Wayne Butler, Bruce Smart, Stormy Winters, Bob Stephens, Kent Kuykendall, Sandra Milberg, Pete Carmichael.

Directors not on call:  Gary Westbrook, Kate Broadbent, Wayne Parker

Officers on call:        Herbert Holmes, Jim Swift, Francis Raley

 Meeting called to order at 8:05 CST by Herbert Holmes. Stormy. Winters moved and Jim Martin seconded, to accept minutes of last B/D minutes.  Passed unanimously.

Herbert. Holmes reported that the balance at the beginning of the year was $15,480 by the end of January it was $24,143.00 took $5,250.00 of the money and put it in savings. This was lifetime memberships that came in at the end of last year. This money should go into some sort of a separate account, for now it will go into savings. We have no large outstanding bills and no large expected income. We are not counting the deposits for the World Finals. Bob Stephens moved and Sandra Milberg seconded acceptance of the treasurerís report. Passed unanimously.

 Cattle Finals: Cow dog entry fees will generate about $16,000 and we have projected expenses of $17,500. ABCA money is $8,200 and $5,000 needs to be approved in February and is from the livestock fund to pay for the cattle. Bruce Smart said he saw no problem with this money. This is only the money that the ABCA pays directly to the HA in addition to this the ABCA also pays out quite a bit of money directly to the competitors and breeders in premiums. Income should be fairly solid, except that when people find out that the prize money at the cattle finals has dropped from $22,000 to $7,500 we may lose some entries. Bruce Smart said that there would also be money in the purse above this from the ABCA ($5,000 last year). Herbert reported that the HA is putting an additional $2,000 into the cattle finals above the entry fees and ABCA money.  Jim Martin reported that this is almost exactly what was paid in last year for qualifying fees. This is difficult because the Cattle Finals come at the beginning of the fiscal year. Next year if we have the same number of runs we will have twice the income because of the increased sanctioning fees.

 Herbert reported that they hoped to cut out a lot of the $9,700 from the conference calls. Herbert reported that his goal was to cut HA operating costs by $9,000 this year. He hoped to cut conference calls by 50% and to decrease non-finals advertising costs. We are going to cut our ads back to fairly simple ads in both magazines and that will be about it.  Susan Carpenter asked if there was any way to determine what income the ads generate? Hub said that no there was no real way of knowing. Lena Bailey has offered to do a free page for the HA in her magazine. There will be one in the next issue.  Herbert said he would also speak to Bruce Fogt about possibly doing the same thing in his magazine.

 Herbert said he would call another meeting in the spring to go over the sheepdog finals budget.

 Non-Finals (the cost of operating the office): Income for this is memberships and sanctioning fees. Last year we had $22,760 income after the expenses of running the HA. 50% of the sanctioning fees must go toward running the HA. The annual expenses of running the HA is around $25,000.

 Herbert then asked for a vote on the $2,000. Sandra moved and Bob Stephens seconded the acceptance of the cow dog finals budget.  Motion passed unopposed.

 Jim Martin will make a formal proposal to the ABCA for these funds for the Cattle Finals. Approved by the board.

 Tabled motion on using exclusively North American judges for the National Finals: Jim. Martin moved to bring it off the table seconded by Kent. Kuykendall.   Roll call vote: Motion failed to get a 2/3 majority and motion remained tabled.

Jim Martin

yes

Barb Ross

no

Dale Kuhrt

yes

Beverly Lambert

no

Gene Sheninger

yes

Lena Bailey

no

Dal Kratzer

yes

Stormy Winters

no

Susan Carvalho

yes

Mandy Harley

no

Pete Carmichael

yes

Kent Kuykendall

no

Wayne Butler

yes

Bruce Smart

no

Bob Stephens

yes

 

 

Sandra Milberg,

yes

 

 

John Doyle

yes

 

 

Leo Woodbury

yes

 

 

Susan Carpenter,

yes

 

 

Herbert asked if anyone knows of any bids likely to come in for the 2006 Finals. Mandy Harley said the Gerri Byrne had expressed an interest in the finals for Klamath.  Hub said Sturgis will submit a bid.  Herbert  said he would like to see something done by mid-April so we can have a meeting by the beginning of May.  Hub reported that Fort Stockton has expressed an interest in bidding for the 2006 Cattle Finals.  Susan Carpenter moved that all bids for sheep and cattle finals 2006 are due on April 15, 2005, seconded by Mandy Harley.  Passed unanimously.  There has also been an inquiry about the sheep finals from someone in Illinois.

 Non-open handler voting rights: We donít have the right to do anything about this as it is a by-law. The question Herbert asked is if we should take some sort of a united stand on this issue as a board.  Sandra. Milberg said that this was strictly a voting thing, not to keep track of their points. Bruce. Smart asked for a motion.  Sandra. moved that the board show support for a by-law change to allow pro-novice handlers (having at least one driving panel) to join and vote. Seconded by Kent. Kuykendall.  Bruce said that the definition in the motion is hopelessly complicated in that it refers to a class of handler. Motion to table made by Kent seconded John Doyle pending an email discussion.  Passed unanimously. Committee to report to the board before it comes to the meeting.  The committee is charged with coming up with alternatives to full voting membership for non-eligible members.

 Herbert reported that Beverly had worked on clarification of the rules. That will be coming up at the next meeting. Lena Bailey reported that she had something that tied in to that. At the Sturgis meeting a rule was passed that the board secretary will publish on the website how many nurseries will be run at each trial and it has not been done. Francis said she is posting it when they send her the information. Usually it is just a two-day trial and its 2 open and 2 nursery. Francis said sometimes when they send the sanctioning in trial managers are still not yet clear themselves what they will be running yet. Herbert asked Lena to check the website from time to time and see if it is appearing on the website or if we need to go back to people and get that information.  Francis suggested that Herbert include a reminder about this in his next letter to the membership.

 Bruce reported that the ABCA has been able to vote on some issues by mail and so they never need to come up.  Also the ABCA has appointed an executive committee that deals with many issues so they donít need to come up at the meeting at all.  Herbert said the main thing he wanted to come out was that we left Sturgis feeling pretty broke and while we donít have a lot of money we are pretty healthy. We have a good cash flow and no outstanding debt and no big financial obligations ahead of us.

 Beverly. Lambert moved adjourn seconded by Bob. Stephens.  Beverly rescinded motion after Francis said a decision was needed about the judges for the sheep finals. Stormy. Winters suggested we use just two judges.  Kent. Kuykendall and Beverly. Lambert both said that was perhaps not a good idea.  Leo. Woodbury asked what the difference in cost was between International judges and US.  Francis said the foreign judges cost about $300 less. Susan . Carpenter suggested three. Kent .said that he didnít like having a single judge for any round.  Beverly said that you need either two judges or four, three judges donít really help with giving any of the judges a break.  Dal. Kuhrt said he would like to see two judges for cattle.  Hub said that this would be discussed next year; just now we are talking about the sheep finals and this yearís Cattle Finals is set for judges.  Leo asked how we decided what we paid the judges.  Francis said we pay the US judges $1,200 and we pay expenses plus airfare plus $200 to the foreign judges.  Francis suggested that the travel expenses were a big expense that we should figure out an amount for travel and eating and just give an amount. We only have about $5,500 to deal with. Kent moved to discuss on email seconded by Sandra Milberg.

 Meeting adjourned at 8:17 Central time.

 Minutes taken by Beverly Lambert,
Francis Raley, Feb. 8, 2005