PART I: USBCHA MEMBERSHIP: REQUIREMENTS AND/OR PRIVILEGES
- Every trial competitor (USBCHA members and non-members), trial host, trial official
and judge has a responsibility to read and understand the USBCHA ("Association" or "HA") rules
and regulations before entering, conducting or officiating at an HA event.
Failure to know these rules is not an acceptable excuse for failing to follow them. These rules are available on the HA website.
- By entering a USBCHA trial, each competitor acknowledges that participation is a privilege and not a right. By paying membership dues, members accept all rules contained herein, and rules and/or policies adopted hereafter, by the Board of Directors (BOD). The Board of Directors shall have the authority to amend any rule(s) by majority vote. (this last sentence was out of place on its own in a section titled Amendments, so I moved it here)
- USBCHA dues are payable on January 1. Any member who does not reinstate by January 1, and any member who has resigned by notifying the HA Secretary in writing, will automatically become a member in arrears and shall not be considered a "member in good standing." Any Director may, at his discretion, receive payment for dues from a member. It will be the responsibility of the collector to forward monies to the HA office immediately.(this last part was on its own before but I think fits better here)
- Members must be in good standing to earn points towards participation in the USBCHA Open Finals and qualifying legs for the USBCHA Nursery Finals. To participate in the USBCHA National Finals, one must also be a member in good standing of the American Border Collie Association (ABCA).
- By the act of paying HA membership dues or entry fees to HA sanctioned events, members/participants waive all claims against trial management and USBCHA for injuries sustained or property damaged at any HA sanctioned event. The HA assumes no responsibility for injury or damage to the person, property or animals of any owner, contestant or assistant at an HA sanctioned event.
- All members shall receive a copy of minutes of all meetings, including all Board of Directors meetings, either by direct mail, e-mail, or publication on the HA website. Facsimile transactions and email communications are acceptable forms of communication, provided they can be confirmed by a "hard copy" (i.e., a printed copy of email or a return acknowledgment of received fax).
- A member or non-member placed on suspension will not be permitted to compete in any trial or event sanctioned by the HA during the period of suspension. An event that allows suspended individuals to enter will not be eligible for USBCHA sanctioning.
- Members may file a complaint, grievance or protest (see Part IV for procedure).
- For further rights, privileges and possible loss of privileges, see Part IV, Standards of Conduct, Protest/Complaint and Disciplinary Procedures.
RULES APPLYING TO ALL USBCHA TRIALS
|[Note: In August, 2015, the Board has separated the rules applying to all trials (this section)
from the additional Rules that apply only to the National Finals (Part III).]
- SANCTIONING TRIALS: These rules and regulations apply only to USBCHA sanctioned trials and approved events.
- Trial/Class Schedules:
The HA Secretary or Webmaster shall maintain a list of all sanctioned trials, and shall publish on the USBCHA website the number of trials to be run in each sanctioned class during the course of the overall trial.
- Trial hosts must apply to the HA Secretary for sanctioning at least thirty (30) days prior to the
trial entry opening date. The number of trials to be offered in each sanctioned class (e.g., 2 Open trials and 2 Nursery trials) must be specified. If the HA Secretary deems it necessary, the President or appointed committee, if any, will review the request and either approve or disapprove. The President may waive errors or omissions by the trial host and his/her decision will be final.
- All trial information must be published thirty (30) days prior to the trial opening date on the USBCHA website for Upcoming Trials. Trial information should include trial name and dates, contact name, phone number, email or web site address, and location. Upon request, the HA may furnish local district mailing addresses to the trial host.
- The 30-day requirement may be waived with the consent of the two Directors from the District
in which the trial will take place provided there is a good reason for the delay and so long as the
opening day for entries is no less than 14 days prior to the trial date, or the trial will accept same-day entries.
Any such waiver is on a case-by-case basis and for one year only.
- Should an entrant withdraw from competition, entry fees, or any part thereof, will not be refunded after the competition begins. Trial management has the right to establish cutoff dates for trial withdrawal refunds.
- Sanctioning fees:
- A three ($3.00) dollar per dog sanctioning fee shall be charged for each dog entered in
Open and Nursery competition at all sanctioned trials. One dollar ($1.00) of this fee shall be allocated to the current year National Finals Committee in order to meet expenses. These funds are not considered a loan, and the USBCHA will continue to share in any profits associated with a current year National Finals, which shall include the sanctioning fee as income.
- The $3.00 sanctioning fee, along with the trial results form, is to be mailed to the
HA Secretary's office not later than twenty one (21) days after the trial.
The HA Secretary will notify the Grievance Committee or President if trial management fails to abide by this rule.
The Secretary shall assess a penalty of $25.00 per class for all reports filed after the 21 days. If a trial report is late for two consecutive years, the trial host shall be referred to the Grievance Committee and the trial will not be sanctioned in the following year without pre-payment of sanctioning fees in an amount equal to 10% more than the prior year's fees.
Any overage shall be refunded when and if the results are filed in a timely manner.
- Trials ineligible for USBCHA Sanctioning:
- Trials sanctioned by other national or international organizations, including but not limited to the American Kennel Club, the American Herding Breed Association, and the Australian Shepherd Club of America, are not eligible for sanctioning by the USBCHA.
- Trials hosted or sponsored by, affiliated with, or benefiting any organization that advocates or supports conformation breeding or showing of Border Collies, and trials held in conjunction with any event sanctioned or sponsored by such an organization, are not eligible for sanctioning by the USBCHA.
All sanctioned trials must conform to the rules and regulations of the HA. Allowing a suspended individual to enter a trial will result in automatic loss of USBCHA sanctioning. Trial hosts requesting sanctioning will be kept notified of individuals suspended by the USBCHA. Individuals under suspension (both members and non-members) are barred from participation in any HA sanctioned trial as either dog owner or handler.
- Minimum number of entrants:
- The Open class must have 10 competitors run to be a sanctioned class.
- The Nursery class must have 5 competitors run to be a sanctioned class.
- Nursery class sanctioning and participation:
- At a trial where no Open classes are offered, only one Nursery class per day may be sanctioned.
- At a trial where Open classes are offered, the total number of Nursery classes sanctioned may not exceed the total number of days that the trial is sanctioned for. The scheduling of the Nursery classes is at the discretion of the trial host; however, no more than two sanctioned Nursery classes may be run in one day.
- No nursery dog may compete in nursery trials after the August 1 cut-off if that dog is not eligible to compete in the nursery program for the next year. For additional rules on Nursery qualification, see Part III.E.
JUDGES AND JUDGING
- When by a two thirds (2/3) vote of the BOD, a certain individual is deemed incompetent to judge HA sanctioned trials, that person shall not judge any HA sanctioned trials/events for a period set by the BOD.
- Judges are encouraged to read and follow the Judging Guidelines and International (ISDS) rules, posted on the HA website.
- Judges accepting an invitation to act at any USBCHA sponsored trials will be held, by their acceptance, to have been given a responsibility to judge strictly according to the rules laid down by the HA and agree that they will not favor any dog, man or country.
- Judges shall conduct themselves in a manner fitting and proper to one afforded the honor of officiating a USBCHA approved or sponsored trial. Any misconduct on the part of the judge at any HA trial, the use of abusive language, showing favoritism to, or discrimination against, either an individual or a dog performing in the trial, or any other action unbecoming to one in that position, either on the grounds or elsewhere during the entire trial, will make the judge subject to disciplinary action.
- Points/deductions for each competitor shall be recorded on an acceptable score
sheet and the judge is required to review each score sheet at the completion of the run
to ensure accuracy. The score sheets are to be retained by the trial secretary for a period through
the current year's National Finals
of not less than thirty (30) days. The trial secretary may make a copy of the score sheet if
requested by competitor. Judging sheets are available for download on the HA website but it is
not essential that trial hosts use the HA judging sheets.
- Judges may not be changed after a trial begins except in cases of sickness of injury. The trial committee is then responsible for appointing a new Judge.
- A handler must be a current paid member of USBCHA before that handler's dog receives Open qualification points or Nursery qualification legs for the Finals.
- Each contestant must be ready when called by the Course Director or an assistant. Anyone failing to answer the call may be disqualified. Contestants should note that the order of the runs will be strictly followed, unless the trial committee or Course Director authorizes changes.
The Course Director or trial committee, however, cannot guarantee the exact time a competitor will run.
- A contestant wishing to have the course explained or any other point clarified must question the Course Director before he/she starts his/her run.
- By commencing the run, a contestant is presumed to understand the course and is expected to follow it.
- Once a contestant starts his/her run, it is entirely in the hands of the judge. By deviating from the course, the contestant may be disqualified or suffer a point loss as the judge considers suitable, having regard for all circumstances.
- A contestant who receives assistance of any kind while running his/her dog may be disqualified.
- If a contestant is disqualified, no points will be earned.
- If a contestant is called for expiration of the time limit, points earned to that time will count. After being called off, the contestant will stop running the course and will collect the sheep and remove them from the trial field unless directed otherwise by the Judge or Course Director. A contestant who retires or leaves the field, without the judge's permission, will forfeit all points.
- A contestant who intentionally harasses the stock after his/her run will be disqualified at the discretion of the judge, in conference with the Course Director, and may be subject to further disciplinary action by the HA.
- Neither contestants nor any others shall take dogs onto the trial course before the competition starts, except with permission of the Course Director or trial management.
- No contestant, or other person, shall engage in any form of misconduct or harassment toward trial management, judges, or HA officials. Trial management has the right to disqualify or refuse entry to any contestant or other person for violation of this rule. Any contestant so denied access may request that the District Directors determine if the trial manager's decision was appropriate, and if it was not, what action should be taken. If either party is dissatisfied with the decision of the District Directors, they may appeal to the BOD. This appeal may or may not be heard by the Grievance Committee, at their discretion.
A contestant may drop out of any contest due to injury to himself, his dog, or due
sickness/death in his family.
A contestant shall not at any time withdraw from any trial he or she is participating in
due to dissatisfaction, grievance with the judge/judges, trial management, or other contestants without
forfeiting all money/prizes he may have won in previous runs at that trial.
- A contestant shall not enter the trial field at any time with any kind of training device. The trial management, representative, or judge must disqualify a contestant if he/she enters the trial field with any such equipment, and all entry fees and/or premiums pertaining to said contestant shall be forfeited. Such devices include, but are not limited to, electronic collars, dummy or weighted collars, a leash or rope that is not detached before the dog is sent, and any device used to distract or cause pain to a dog while it is working. The judge has the right to inspect the dog for any violation to this rule.
- Handlers with physical disabilities may be allowed to use tools that are not normally accepted (binoculars are an example). Handlers needing these tools should notify the judge/trial host of their needs before the trial starts. The USBCHA encourages those with physical disabilities to participate in our sanctioned events and believes that trial hosts and judges should make reasonable efforts to accommodate these handlers.
- Contestants (and trial officials) may be required to be properly attired for any competition. Dress should be acceptable for weather and magnitude of occasion. Good judgment should prevail.
TIES and RE-RUNS
- If two or more competitors stand equal in total points, the judges shall settle their priority either (1) by their points for the outrun, lift and fetch, or (2) ordering re-trials of any kind, or (3) dividing the prize money involved. In cases of equality where a trophy is at stake and the judge orders re-runs, the re-runs will decide not only the trophy but also all cash prizes involved.
- The judge may stop a dog at any point of a trial run and order a rerun if he/she feels circumstances warrant such action. The rerun will commence where the original run was stopped and points as scored before the stop will stand.
- In the case of a rerun ordered as the result of the wrong number of sheep having been let out, or sheep being wrongly marked, or one or more sheep being unsound for working, the judge shall decide if the rerun will commence at the beginning and if not, at which point it will start. If decided that the rerun starts at any point other than the beginning, the points scored up to the point of rerun shall stand.
SCORES and AWARDS:
- By the conclusion of the trial all scores must be posted. Trial officials shall confer with the Judge and determine whether the deductions for each phase of work shall be posted.
- Awards announced at any HA trial are subject to correction of any error discovered within two weeks of trial completion. Any discovered error will be corrected, and the awards as announced adjusted accordingly. In such a case, awards may be recalled and will be returned to trial management.
- All prizes and awards for any trial shall be paid within one month of trial completion.
A veterinarian shall be in attendance, or reasonably available at every trial.
No stock belonging to either contestant or stock contractor should be confined to vehicles beyond a period of twenty-eight (28) hours without being unloaded and properly fed and watered. If animals are carried in conveyances in which they do have proper food, water, space and opportunity to rest, the provision for unloading shall not apply.
No sick or injured animals, discovered before or after the draw, may be used in competition. To the extent possible, animals will be inspected and objectionable ones eliminated before drawing. Judges and course directors will be responsible for inspection.
At the recommendation of the veterinarian or at the discretion of the judge, a sick or injured dogs will not be allowed to compete.
It is recommended that, particularly in warm weather, water always be available on the field for cooling a dog. Handlers should be allowed to direct a dog to the water and the dog use the water with no points penalty. Handlers should not leave the post to go to the water with the dog. However, if the handler is moving to the shedding ring or moving to the pen, he/she may detour to the water. The clock will not be stopped. Actions of the stock are still being judged and may result in a loss of points, up to disqualification if the stock leaves the trial area.
ADDITIONAL RULES APPLYING
TO THE SHEEPDOG NATIONAL FINALS
- TRIAL COMMITTEE AUTHORITY AND RESPONSIBILITY
- A Trial Committee will be appointed annually for the USBCHA/ABCA National Open and National Nursery Sheepdog Finals. At least one-half of the members of this committee shall be appointed by the HA President, and up to half may be designated by the ABCA. This committee shall have the power to make decisions regarding the interpretation and administration of any rule in question, will lay out the trial courses, and will in general supervise the running of these trials. Minutes shall be taken of all meetings of this Finals Trial Committee (with the exception of meetings held at the trial site for the purpose of resolving questions about the trial course and conduct of the trial), and copies of those minutes shall be furnished to the Board of Directors and posted on the HA website in a timely manner.
- The Trial Committee may appoint a non-contesting HA member to act as liaison between contestants and trial management.
- All questions and disputes in connection with the National Finals not already settled by the judge(s) or Trial Committee shall be decided by the BOD, whose decision shall be final and binding and not subject to review by any Court of Law or other forum. Five (5) board members shall constitute a quorum.
- In all cases of a dispute, the trial will proceed without delay under existing USBCHA rules. Any contestant arguing with the Finals judges is subject to disqualification for the run in question. Additionally, any individual arguing with the Finals judges over their own run or those of another competitor is subject to a fine and suspension from USBCHA trials until further notice.
- Any individual who is suspended by the Trial Committee for unsportsmanlike conduct at the National Finals shall be immediately suspended by the HA upon receipt of notice of the suspension from the Trial Secretary or Trial Chairman. The matter will then be referred to the HA's Grievance Committee for the assessment of a fine or penalty in accordance with the severity of the rule infraction.
- ELECTION OF JUDGES
- Eight months prior to the National Finals, the Lifetime and General paid members may nominate judges for the Sheep and Cattle National Finals. The nomination form will be posted on the HA web site. Members must contact and obtain the consent of persons they wish to nominate. Seven months prior to the Finals, the HA Secretary shall mail ballots listing the nominees to all USBCHA and ABCA directors. Directors shall indicate their preferences by writing next to the name of their first choice a number equal to the total number of nominees, writing next to their second choice the next-lowest number, and so on until they have voted for all the nominees they wish to vote for. (For example, if there are a total of 8 nominees, directors will write the number 8 next to their first choice, 7 next to their second choice, 6 next to their third choice, and so on.) Each director shall vote for as many nominees as he/she chooses and may enter a zero (0) if he/she prefers to not to vote for a nominee. Ballots shall be returned to the Secretary at least 6 months prior to the Finals. The Secretary shall tally the numbers and, after confirming willingness to serve, notify the directors of the nominees receiving the highest totals, who shall be deemed elected. If for any reason an elected judge cannot serve, the nominee receiving the next highest number of points shall be substituted.
- The BOD must elect at least one North American judge for the National Finals. At least one of the National Finals judges must be (and all could be) a one-year resident of North America. No judge who is listed on an AKC approved judging list may judge the Cattle or Sheepdog Finals.
- No one may judge the National Finals more than three times in five years, and no one may judge the Finals two years in a row.
- HANDLER QUALIFICATION FOR NATIONAL FINALS
- Eligibility to run in the USBCHA Open and Nursery Sheepdog Finals is limited to citizens of the United States and/or Canada, and to non-citizens who have been physically present in the United States and/or Canada for at least nine months of the qualifying year for the Finals they seek to enter. Non-citizens may not have run in the National Sheepdog or Cattle dog trial of any country other than the US and Canada during the same calendar year as the Finals they seek to enter.
- The handler of the dog must be a current paid member of the USBCHA before he competes to receive qualification. A member can qualify by competing against a non-member as long as all dogs competing comply with the USBCHA guidelines.
- The dog receives qualification, not the owner or handler.
- QUALIFYING FOR THE NATIONAL OPEN FINALS AND GENERAL SCORING RULES
- Qualifying for the Open Finals is set forth in the Association Bylaws, Article XI.
- An eye exam is no longer required in order to run in the National Finals.
- Scores from the first qualifying round at the National Open Finals and the scores from the Semi-final round will not be added together to determine the entries qualifying for the Final round. Only scores from the Semi-finals will be used.
- The official score for dogs that retire or are disqualified in the Final round (double lift) will be 0. Placements for these dogs shall be determined by the Judge(s) immediately upon the conclusion of the trial and will be based on the scores earned up to the phase of work that was not completed.
- QUALIFYING FOR THE NURSERY FINALS
- Age requirement:
- A dog is eligible for the Nursery Finals if its third birthday falls on or after July 1 of the
year in which that Nursery Final is held. [Any dog born on or after July 1, 2012 is eligible for the 2015 Finals;
any dog born on or after July 1, 2013 is eligible for the 2016 Finals.]
- Imported dogs are eligible for the USBCHA Nursery ONLY if imported BEFORE they reach one (1) year of age.
- A dog may compete in any class and retain eligibility.
- To qualify to compete in the Nursery Finals, a Nursery dog must place on two occasions in the top twenty percent (20%) (rounded to the nearest whole number) of dogs competing in a USBCHA sanctioned Nursery Class of five (5) dogs or more. Placement by a nursery dog in the top 20% of a full National style judged Open class will also count as a Nursery qualifying placing.
- The nursery dogs must run a full National style course, without the shedding work, for the class to be a qualifying class.
- In the Nursery Finals, the scores of the top five (5) dogs from each district will be combined to determine the District Team Championship.
- A handler is limited to running two dogs at the Nursery Finals.
- Dogs placing in the top forty percent (40%), not to exceed 50 dogs from the first
Nursery run will run in the second final Nursery run.
Prize money will be paid to the top 20 dogs based on the combined score of two runs.
- NATIONAL FINALS SECRETARY
- The Finals Trial Secretary shall work jointly with the Trial Committee, Course Directors and local trial committee. The Trial Secretary shall furnish the running order and judge's sheets; shall be responsible for checking and posting scores. The secretary will have checks ready for disbursement by the end the Finals. The secretary will know at all times who the Course Director is and who is the spokesperson for the trial committee. The secretary will perform duties requested by the President, course director and/or trial committee spokesperson as is necessary to assure an orderly running of the Finals Trial.
- The Trial Secretary or assistants may not divulge information to any contestant about judge's decisions or his individual preferences in the handling or scoring during the competition.
COURSE DIRECTOR and TIME KEEPERS
The Course Director shall be a person selected by and at the discretion of the Trial Committee.
The Course Director shall call competitors in their turn according to the program, unless directed otherwise by the Trial Committee.
If requested by the competitor before the run starts to explain the course, the Course Director shall provide a correct explanation. After the run starts, the Course Director shall not assist the competitor by giving advice or in any other way.
The Course Director shall see that each lot of sheep when let out is placed to give each competitor a fair and equal chance.
The Course Director shall be available at all times during the trial to convey to the competitor any instructions from the judges.
The Course Director is responsible at all times for keeping the course clear and ensuring that competitors or their dogs are not interfered with in any way while competing.
It is the time keeper's duty to accurately start the stopwatch at the beginning of each competitor's run and to promptly call time when the allotted time for the course has expired.
- Entries must be postmarked on or before August 1st or such date as set by the Secretary. If entries are not accepted, the entry fee will be returned. An entrant must notify the trial secretary before the Finals class begins (first dog to the post) in order to substitute to an alternate dog (listed on entry form) provided the alternate dog has sufficient qualifying points to be eligible (for the Open) or qualifying legs (for the Nursery).
- Entry forms must be completed and logged at the Trial Secretary's office by the entry deadline. Entry fees shall be $200 per dog in Open and $150 per dog in nursery, and must be paid on entry.
- After the date of closing and the legal run order draw for the USBCHA National Finals has been made, the secretary of USBCHA will be authorized to fill vacancies in the accepted run order if a handler withdraws by allowing the next handler with the highest number of points be admitted to the run order until the 150 dog limit has been met. The secretary will be allowed to fill vacancy openings until 5:00 pm in the Finals time zone the day prior to the first open run.
- Any competitor running two dogs will run his/her second dog after all other competitors with two dogs have run their first dog. A handler MAY NOT designate which dog is to run first.
- To implement this, all handlers with one dog will be drawn randomly, one at a time, and divided alternately into two lots. Entries of handlers with two dogs will be added to the first lot. Entries of the first lot will then be drawn for running order. First dog drawn runs first, second dog drawn runs second, etc. When a handler with two dogs is drawn a second time that entry will be placed in the second lot for re-draw. Upon completion of drawing the first lot, the trial Secretary will randomly draw the second lot to continue the running order. Using this system does not mean that a handler with one dog will run before the second dog of a handler running two dogs.
COURSE DESCRIPTION - SHEEP/
- THE RESPONSIBILITY FOR LAYING OUT THE COURSE IN ACCORDANCE WITH THE RULES RESTS WITH THE TRIAL COMMITTEE.
- The Course, Scale of Points and Time Limit now fixed by the Directors are set out below. The Trials shall be on 4-5 sheep so selected that each competitor shall receive the same class of sheep if possible.
- Subject to the reservation that the Course may be altered by the Trial Committee, the Trial shall, if possible, be decided on the following Course as set forth in this paragraph.
- Preliminary Round
- Sheep 4-5 sheep.
- Gather 400 yards from handler. Fetch. Set of gates = 7 yards apart, 150 yards from handler, in the center of the course.
- Drive 450 yards over triangular course, 2 sets of gates = 7 yards apart. First set of gates approximately 150 yards from handler. In the case of a short course, when fetch is less than 400 yards, the drive will be lengthened when possible so that the total length of the fetch and the drive is 850 yards, or as near to this length as is reasonably practical.
- Shedding ring 40 yards in diameter. Pen 9 feet x 8 feet wide with a gate 8 feet wide, secured by a rope 6 feet long. The gate must open to not less than 170 degrees.
- Sheep 5 sheep (3 unmarked and 2 marked with red collars).
- Gather 450-500 yards from handler. Remainder of the course, same guidelines.
- At the completion of the drive two unmarked sheep will be shed followed by the pen. At the completion of the pen one marked sheep to be singled.
- Sheep, 1st packet 10 sheep preferably unseen by dog. Gathering Approximately 600-800 yards from handler. Fetch Set of gates = 9 yards wide to a post fixed 20 yards through the gate in the center of the field.
- Sheep, 2nd packet 10 sheep preferably unseen by dog. Gathering approximately 800 yards from the handler.
- Drive Total of 600 yards on a triangular course with 2 sets of gates = 9 yards apart. First set of gates to be approximately 200 yards from the handler.
- Shedding Ring 40 yards in diameter.
- Pen 9 feet x 8 feet with a gate 8 feet wide to which is secured a rope 6 feet long. The gate must open to not less than 170 degrees
SCORING PRELIMINARY AND SEMI-FINAL RUNS
- OUTRUN (20 points): From a Position near to the handler who stands at the post, the dog should run out, either right or left, in a cast which is neither too straight nor too wide, arriving behind his sheep at sufficient distance from them not to unduly disturb them. Should the sheep have moved, or be moving from the post the correct end to the outrun should be when the dog is at the head of the sheep and in a position to bring them on to the course. Any deviations from the line, crossing the course, stops, commands given, and any other mistakes will be penalized as the judge thinks fit under the circumstances.
- LIFT (10 points): Whether the dog has stopped or slowed down his approach should be smooth and steady and he should take control of his sheep in a quiet firm manner. Rash or rough work, slowness of approach necessitating too many commands, and any other faults will be penalized as the judge thinks fit.
- FETCH (20 points): Once the sheep are on the move (lifted) they should be brought at a steady pace through the gates to the handler. The fetch ends when the sheep have been passed around behind the handler and then the drive begins. Over-flanking, unsteadiness, rushing, slowness, too many commands, missing gates, deviation from line, and other faults will all be penalized as the judge thinks fit with regard to the disposition of the sheep and all the circumstances.
- DRIVE (30 points): From the handler in a triangular direction with the dog in quiet, firm steady control in straight lines through two gates and back to the shedding ring or pen area as required. Any deviation from the line, missing gates, rashness or slowness, too many commands, circling sheep or other faults will be penalized (loss of points) as the judge considers suitable considering the disposition of the sheep and all other circumstances. An honest attempt must be made for each drive obstacle. If the dog is unable to drive the sheep to, through, or past an obstacle it may not proceed without loss of all remaining points and may be asked to retire. The handler must remain at the post until the sheep enter shedding ring when a shed is required after the drive. When the drive is followed by a pen the handler may proceed to the pen after the sheep have made or missed the final drive obstacle; the drive, however, is not completed until the sheep are in the penning area.
- SHEDDING (10 points): Shedding must be done within the ring. Two sheep are to be shed off and the dog must be in control of these two otherwise the shed will not be deemed satisfactory. Judges will apply suitable penalty in the case of ragged work, sheep moving out of the ring, splitting the stock incorrectly, when the shed is done by the handler, when opportunity to shed is missed etc. The test here being to ensure that the dog can shed off and control the required sheep.
- PENNING (10 points): On completion of the shed the handler shall proceed to the pen leaving the dog to re-unite the sheep and bring them to the pen. The handler will keep hold of the gate rope (6 ft. long) until the dog works the sheep into the pen. The handler may assist the dog but over assistance should be penalized, as should sheep circling the pen or making breaks away from the pen, unsteadiness, rashness, slackness or any other fault shown by the dog.
- SINGLE (10 points): On releasing the sheep from the pen and closing the gate, the handler returns to the ring leaving the dog to bring the sheep. One sheep is to be shed off and held to the satisfaction of the judge. The shed must be done within the ring by the dog and not the man, and judge must be satisfied that the dog has proved its ability to 'hold' the single before they shall indicate their satisfaction. Again rashness, unsteadiness, failure to shed at suitable opportunity, handler work etc., shall all be subject to suitable penalty. If the judge decides that, because of the disposition and action of the sheep, the dog has not been fairly tested, the judge may order any other sheep to be shed and held. The cut off must be done within the ring but the wearing may be outside or inside the ring, the test being the dog's ability to hold or completely control a single. The above instructions are applicable to runs on the National Course but are also applicable in the main to the International Course.
INTERNATIONAL COURSE SCORING
- GATHER (100 Points): The International gather or double lift competition requires a dog to be cast in a predetermined direction to gather the first lot of sheep. The sheep will be brought through the fetch gates to a post located approximately twenty (20) or more yards through the gates. The dog is to leave the sheep at the post and cast out in the opposite direction of the first outrun to gather the second lot of sheep. When the first lot has been taken through the fetch gate to the post and the dog re-directed for his second lot, the first lot may wander off the course. If so, when the second lot has reached the post (or if more suitable a point nearer the handler) the dog should be sent to bring the first lot back on to the course and to join with the second lot. At no time should sheep be driven off the course to join up with others which have strayed.
- INTERNATIONAL DRIVE (40 Points): Both lots of sheep will be driven around a triangular course consisting of two sets of drive gates and will be completed when the sheep enter the shedding ring.
- INTERNATIONAL SHEDDING (20 points): The unmarked sheep are to be shed off within the ring. The shedding must be done by the sheep being passed between the dog and handler with the dog being brought in to stop and turn back any marked sheep. If the sheep are passed between man and dog in the approved manner, it is occasionally possible to get rid of a considerable number, and provided the dog and man are properly positioned and the dog stops any marked sheep which tries to join with the unmarked lot, this is acceptable. There is no rule against the handler changing sides, but judges will assess whether a competitor who does so, or is compelled by circumstances to do so, can be as good as one who does not change over. If a marked sheep escapes to join a group of unmarked sheep, that group must be brought back into the shedding ring and reunited with the remaining sheep before the shedding can proceed.
- INTERNATIONAL PENNING (10 Points): The five marked sheep shall be penned in the same manner as described in the qualifying trials and so forth.
SCORING RULES APPLICABLE TO ALL FINALS CLASSES
- Individuals judging the USBCHA National Finals should read and follow the USBCHA Rules, and be familiar with the Judging Guidelines and ISDS Rules posted on the HA website.
- If at any time during the running of a class at the National Finals, one of the judges becomes disabled in any way, all of his/her scores in that round will be dropped. Scoring and placements will be determined solely by the other judge(s) to the end of that round. The Trial Committee may appoint a substitute judge for subsequent rounds.
- TOUCHING SHEEP: In any of the Association's Trials, a handler who touches the sheep shall be penalized by loss of points as the judge thinks appropriate in the circumstances.
- COMMAND: In considering "Command" the handler who gives fewest commands and who works his dog quietly shall be preferred to the handler who over-commands and works his dog noisily, to be judged with regard to the circumstances. In the case of a dog, its obedience to commands given shall be the sole consideration. The points for "Command" are included in the points awarded for each phase of work.
- STYLE: Style maybe otherwise defined as a dog's attitude to his work and his method of doing it. His attention should be on his master's commands. Inattention, turning away from his sheep, unsteadiness or rashness all amount to poor style and should be penalized. As with command, style is included in the points allowed for each phase of the work.
- DISQUALIFICATION: A dog which grips or bites shall be disqualified if the gripping or biting is of such character and the circumstances are such as to justify disqualification. When gripping or biting occurs, the judge shall decide at once whether to disqualify the competitor. If the judge disqualifies the dog, he shall instruct the Course Director to stop the competitor. In the event a judge has cause to DQ a competitor, he or she must do so by showing a flag to the course director. This is done with no discussion with the other judge[s]. We are looking for independent action from the judges. If the course director sees a flag from each judge he will confirm then ask the competitor to retire from the field. If the course director does not see a flag from each judge he will leave the contestant on the field. The DQing judge will DQ the contestant on his score sheet and the other judge[s] can keep scoring the contestant.
- A competitor whose dog damages sheep shall be liable to pay the damage. The judge may stop a competitor at any point of the trial or withhold any prizes on the ground of insufficient merit.
- Any judge that feels that a dog is not capable of continuing with his run because he is showing signs of stress should disqualify that dog and handler. This would include over heating, lameness or demonstrated inability to do the work required.
- At the National Finals there will always be water available on the field so the dogs can cool themselves. Handlers are allowed to direct their dogs to the water and the dogs may use the water with no point penalty. Handlers may not leave the post to go to the water with their dog. If the handler is on the way to or in the shedding ring or on the way to the pen, they may detour to the water. The clock will not be stopped. Handler and dog are still being judged on the actions of the stock and anything that the stock do may cause a loss of points or if the stock leave the trial area disqualification. The HA recommends that all HA sanctioned trials adopt this rule.
- Except in the case of an injury or illness of either the dog or handler or sickness or injury in the handlers' family, if a contestant refuses to compete in the Final round of the Finals, any money/prizes won in the preliminary or semi-final run will be forfeited. In the event money/prizes have been distributed before the finals, it must be refunded/returned within fifteen (15) days after the refund request is made, or the contestant will be suspended until the money/prizes have been refunded/returned.
STANDARDS OF CONDUCT,
PROTEST/COMPLAINT AND DISCIPLINARY PROCEDURES
- RELEASE AND WAIVER BY ALL PARTIPANTS
- As a condition of membership, all member-participants in HA sanctioned trials or HA approved special events, affected in any manner whatsoever by a decision of the BOD or any person or committee authorized by the BOD to handle disciplinary matters, hereby releases the HA, their affiliated, related, or subsidiary companies, their officers, directors, and employees, any and all committee members jointly and severally, individually and in the official capacity, of and from any and all claims, demands, damages, and causes of action whatsoever, in law or equity, rising out of or in connection with any individual committees to whom disciplinary matters may be authorized by the BOD or by a Hearing Committee.
- If any member institutes litigation in which the HA is included as a defendant, in an effort to recover damages, to overturn enforcement or interpretation of the Bylaws or Rules, or for any other reason whatsoever, and does not prevail in said litigation by the recovery of all relief requested, that member shall be liable to the HA for its attorney fees, costs of court, and other expenses incurred in connection with such litigation. Venue for any litigation which the HA is included as a defendant shall be determined by the BOD.
- GENERAL PROVISIONS AND PRINCIPLES
- By virtue of their entry in any event in which one or more trials have been sanctioned by the USBCHA, the competitor acknowledges and agrees to comply with the HA rules and regulations, to accept any sanction or penalties that may be imposed in accordance with this Part IV for failure to comply, even if the competitor is not a USBCHA member or is not competing in a class or trial sanctioned by the USBCHA. The trial host and judge share in the responsibility for maintaining the USBCHA standards of conduct.
- Participants in USBCHA sanctioned events are expected to show a positive, respectful attitude for everyone involved. Disrespect for the judge, trial officials, and other handlers undermines the sport. The USBCHA will not tolerate conduct that is detrimental to the association, the competition, the dogs, or any participant in the trial. Such conduct includes, but is not limited to: harassment or belittling of the judge or trial officials, physical violence or the threat of physical violence toward anyone at any time at the site of the trial or at any event associated with the trial, and verbal abuse directed toward anyone at any time at the site of the trial or at any event associated with the trial.
- Members or participants in USBCHA sanctioned events may be sanctioned for a violation of any USBCHA Bylaw or Rule. Specific rules and sanctions are set forth in Section E of this Part IV but nothing in Section E is meant to limit the authority of the BOD to find a violation and impose discipline for a violation of any other rule of the USBCHA.
- Nothing in these rules prohibits a Judge or trial host from taking immediate action for observed misconduct. Similarly, a grievance may be filed and action taken by the BOD even if the Judge and/or trial host took no immediate action for observed misconduct. For example, the Judge or trial official may or may not immediately disqualify the handler for improper training, abuse or other rule violations. Whether or not a member was disqualified at the time, a subsequent complaint may be filed and sanctions may still be imposed by the Board.
- Protest: A protest is a complaint against any trial official or Judge, alleging the erroneous application of the rules during the course of a HA sanctioned trial or the incorrect award of any prize. Protests based on what are generally considered a judgment call by a Judge will not be considered. A protest may only be made by USBCHA members who were in good standing at the time of the alleged rule violation.
- Complaint: A complaint is a formal concern regarding any violation of any USBCHA Bylaw or Rule. A member, non-member, or judge may file a complaint for any alleged rule violation, but the complainant must have first-hand knowledge of the conduct alleged.
- Grievance: A grievance is the collective term used in these rules to refer to either a protest or complaint.
- Complainant: The complainant is the individual(s) who files either a protest or complaint.
- Respondent: The respondent is the member against whom a protest of complaint is lodged.
- Conflict of Interest: Any person who files a grievance or is the subject of a grievance to the alleged conduct is considered an interested party and may not participate in the investigation (other than as a witness) or in the decision-making by either the committee or the BOD. If a member of the BOD is an interested party, they shall recuse themselves from all deliberation and shall not be included in any communications concerning the grievance. The President or the Grievance Committee may raise and rule on any other conflict of interest or perceived conflict of interest that may exist.
- HA: refers to the "Handlers' Association" and both terms are short for USBCHA (United States Border Collie Handlers' Association.
- BOD or "Board": USBCHA Board of Directors.
- Committee: The USBCHA Disciplinary or Grievance Committee as appointed by the President.
- FILING, RESPONSE AND NOTICE REQUIREMENTS:
- Any person desiring to file a grievance (protest or complaint) regarding any alleged violation
of these rules may do so by submitting the grievance in writing to the HA President either directly or
through HA Secretary's office. The requirements of this paragraph must be met for a grievance to be considered.
Failure to meet the requirements will result in dismissal of the protest or complaint.
- A grievance may consist of either a letter or email directed to the President or Secretary of the HA dated within 14 days of the alleged violation or the closing of the trial involved, whichever is later. Protests or complaints not filed within 14 days will be dismissed and no extensions shall be granted.
- The grievance must state the name of the complainant, contact information (including email), name of individual(s) involved and their contact information, the date and time, and location of the conduct in question, any witnesses and their contact information, and a detailed factual description of the incident. If there are no known witnesses other than the parties, the complainant must so state in the complaint/protest.
- A fifty-dollar ($50.00) check. If the protest or complaint is sent by email, the check must be postmarked and sent to the Secretary within 5 days of the email or letter sent pursuant to subsection (a) of this paragraph. Failure to meet this deadline will result in dismissal.
- Upon receipt of a grievance, the President shall notify the respondent(s) in writing (email or mail) of the grievance against them and shall provide the respondent with a copy of the materials submitted by the Complainant. Respondent shall have 10 days to submit a written response to the President. The response should be sent by mail or email to the President or as otherwise directed by the President and should comply with paragraph 1(b) of this Section.
- Time limits stated in days exclude the day of the event that triggers the time period and includes every day (weekends and holidays), ending on the last day of the period. (For example, 10 days commences the day following the event or end of trial as specified and ends on the 10th day.)
- Every notice required by these rules may be served by delivering a copy of the notice to the person to be served, or the person's attorney, either in person or by email, or first-class mail to the address set forth in the grievance or, if none, to the last known address as it appears on the HA records. Such notice shall be deemed received by such person when it is deposited in the United States mail or sent electronically.
- Videos may NOT be used in review of runs when a grievance is filed. This does not limit the use of videos in the review of other conduct or activity that is the subject of a grievance.
- GRIEVANCE COMMITTEE REVIEW PROCESS
- Unless otherwise specifically provided in these rules, all grievances will be handled according to the procedures set forth in this Section C. Unless otherwise specifically stated in a particular subsection, the process for handling both protests and complaints shall be the same.
- The President shall refer a properly filed grievance to the HA Grievance Committee. The President has the authority to appoint additional members to the committee from the HA membership or BOD. Committee members must be members of the HA in good standing.
- The Grievance Committee shall initiate review of the protest or complaint within 14 days of receipt of the grievance from the President. The committee shall promptly notify the parties that they may be heard, in person or by counsel, and may present evidence in their own behalf and refute evidence offered against them. This may be done through the course of the investigation as outlined in paragraph 5, and it is acceptable for the committee or its investigators to meet with the parties by means of a telephone conference call, followed by a written report or recorded statement.
- The Grievance Committee may delegate two or more members to be the primary investigators of any grievance. The committee shall develop and follow a protocol for the review of all grievances. Such protocol must include the following:
- A telephone call to the complainant(s) to obtain additional information about the grievance. The designated primary investigators shall make notes of the call to share with the rest of the committee.
- A telephone call to the respondent(s) to obtain additional information about the response to the grievance. The designated primary investigators shall make notes of the call to share with the rest of the committee.
- The Committee shall ask the parties for witnesses to the alleged conduct. All necessary witnesses will be contacted and asked to provide either written statement of their observations of the incident or shall be interviewed by the investigator(s).
- All interviews, whether in person or telephonic shall be conducted by at least two members of the Committee.
- The assigned investigators shall prepare a brief written report to submit to the Committee for its initial determination. The Committee shall meet (electronically or telephonically) to discuss the preliminary findings, modify the report and recommend a decision to the BOD. If the Committee has not assigned investigators to the grievance, the Committee chair or designee will prepare the preliminary report.
- The committee shall complete the investigation within 30 days of initiation of the investigation. The committee may request an extension of time from the President upon a showing of good reason for additional time.
- Details of all grievances under these rules and the decision reached by the committee shall be reported to the complete BOD in the form of a Report and Recommended Decision for review and action by the BOD, along with copies of all notes containing the statements of respondent, complainant, and all witnesses. A majority decision of the committee is required to forward the Recommended Decision to the BOD.
- BOARD OF DIRECTORS' ACTION
- The BOD shall make a decision on the committee's report within 14 days of receipt. The President will grant an extension of time if the BOD requires further investigation of the grievance or if the President determines that there is good reason to grant additional time for the BOD's review. If the BOD fails to act with the time provided, the committee's Report and Recommendation shall become the final action of the BOD.
- The BOD may adopt the committee's report in whole or in part as its final action, refer it back to the committee for further investigation or take any other action consistent with the rules.
- The BOD may request that the complainant and respondent "appear" by telephone before the Board.
- Ten (10) members of the BOD shall constitute a quorum for the purposes of disciplinary action.
- The decision of the BOD shall be final and binding on all parties.
- The Board's decision on any grievance shall be recorded and filed with the committee's report and the Secretary shall maintain a log of all discipline. The Board is expected to review this log and use it as it endeavors to be consistent in discipline and to insure that the sanction imposed is proportionate to the offense.
- Deposit refunds:
- If the committee determines, after investigation, that there are grounds for possible disciplinary action the $50.00 will be returned to the complainant.
- If the Hearing Committee determines, after investigation, that no further action is warranted, the complainant will be notified and no further action will be taken. In this case the $50.00 will not be returned to complainant.
GROUNDS FOR DISCIPLINE AND GUIDELINES FOR SANCTIONS
- Fines and Suspension:
- Any member or non-member may be disciplined, placed on probation, fined, or suspended from all HA privileges whenever it shall have been established by a preponderance of the evidence that such member, or nonmember, has been found to have violated the stated rule or rules. Except as may be specifically provided in these Rules, a fine shall not exceed $500 and a suspension shall not exceed 1 year.
- When the rule in question contains a specific punishment provision, any disciplinary action recommended by the committee must be consistent with that provision. Upon finding good reason to do so, the committee may recommend and the Board may impose a punishment different from the one specifically provided in the Rule.
- If no specific penalty is provided in the subsections below, the committee may recommend a penalty and the BOD may impose a penalty that is proportionate to the offense.
- The BOD may also require any member to whom a prize has been paid or delivered to return the same. The member shall be bound to do so within the time fixed by the BOD.
- Misconduct: The following provisions regarding misconduct at or in conjunction with a HA sanctioned trial, while not all-inclusive, are to be considered as violations of these rules.
- Attempting to fix, bribe, influence, intimidate or argue with the judge, trial secretary, timekeeper, course director, or any other trial official may result in disqualification at that trial, will result in a minimum fine of $100, and/or a minimum of thirty (30) day suspension. This provision does not preclude a participant from properly contacting the course director or other trial official to clarify a rule or the accuracy of a score sheet. (Ex. A handler may ask the course director to have the score rechecked for a mathematical error). When reviewing grievances against judges and against handlers who talk about scores and judging, the Disciplinary Committee and BOD should distinguish normal comment and criticism from intimidation and harassment. Review of such grievances should also take into account whether the conduct in question was distracting to the judge, trial officials or other handlers.
- A judge shall not intimidate, or attempt to intimidate, a contestant. The penalty for violating this subsection will be a minimum fine of $100, and/or a minimum of thirty (30) day suspension from the Association.
- Consuming or bringing alcoholic beverages into the judge's stand while a HA sanctioned trial is taking place.
- Altering or attempting to alter the draw will result in disqualification at that trial and a fine of $25-$250. This rule does not preclude a trial official from accommodating handlers as necessary for the conduct of the trial or for unforeseen circumstances.
- Tampering with competition livestock will result in disqualification for the remainder of that trial and will be subject to a fine of $25-$250.
- Unsportsmanlike conduct. The severity of the unsportsmanlike act will determine the severity of the resulting disciplinary action.
- Fighting on the trial site - immediate expulsion from the trial. The BOD may impose further sanctions.
- Threatening or actually inflicting bodily harm or injury to another person based upon that person's actions, conduct, or decisions in any official capacity for the HA or for any HA approved or sponsored event shall call for suspension for one (1) year.
- Using abusive language on the trial field.
- Attempting to aid or distract another competitor while they are competing may result in immediate disqualification in that trial, suspension, or fine as the committee may decide.
- Behaving in a manner discrediting to the HA.
- Participating in training activities while on the trial grounds other than in designated areas is prohibited.
- Inhumane treatment of dog or stock on the trial field or grounds.
- If trial management discovers inhumane treatment to dog or livestock, they may bar the responsible party from further participation in the trial. The decision as to inhumane treatment of animals may be based on the consultation with a veterinarian. If trial management determines, in its sole discretion, that the welfare of the animal requires immediate action and a veterinarian is not available, trial management may take any action that they deem appropriate to ensure the safety and well being of the animal(s). If trial management deems on field behavior to be inhumane treatment during a competition, trial management may consult with the judge of the trial before taking any action allowed by this Section. If any action is taken, within 10 days of the completion of the trial, the trial officials shall notify the President or Secretary of the HA of the details of the occurrence and the matter shall be referred to the Grievance Committee to consider disciplinary action against the responsible party. Notification of the conduct and action taken shall constitute a complaint under this Section.
- Warnings: The following provisions identify conduct that should be avoided.
While not generally subject to discipline, the following items (and others as determined by the Board)
may warrant a warning and, if the circumstances are egregious or interfere with the judge or a handler,
may be subject to further discipline at the discretion of the BOD.
- Talking with the judges about any trial related matter throughout the duration of the trial or discussing with the judge any ideas or methods of judging or handling except at approved handlers' meetings. This provision does not apply to a judge's clerk/scribe or to anyone that the judge is willing to mentor as a potential judge.
- Making comments within a judge's hearing regarding any work taking place on the field.
- Creating excessive delays.
- Failure to exercise diligence in the control of the behavior of a dog.
- Any other conduct that is inconsistent with the rules and principles of the HA and which the Committee determines does not rise to the level of requiring discipline in the nature of a fine or suspension.
- Failure to make payments due:
- Trial organizers, or producers may be suspended for any of the aforementioned offenses and, in addition, any of the following offenses:
- Failure to make payment due
- Failure to pay added money as advertised.
- Leaving bad debts in any town connected with the production of a USBCHA sanctioned trial.
- Failure to pay sanctioning fee.
- Any member or non-member may be fined, placed on probation, or suspended, from all HA privileges for failure to pay any obligation owing to the HA or for giving a worthless check for entry fees, office charges, stock charges, premiums, or any other fees or charges connected with the exhibition of herding dogs, provided however, that this person (member or non-member) shall be given twenty one (21) days written notice of the amount due and the intention of the HA to fine, place on probation or suspend. Any suspension under this rule shall terminate upon full payment of the obligation due the HA.
- Any member or non-member passing a bad check or checks at a HA sanctioned trial or event which would effect the image or benefit of the local trial management will be fined $25 for each such check and must make check good for first offense; second offence, member shall be fined $100; third offense, member will be suspended and must appear before the Disciplinary Committee for reinstatement AFTER restitution of check or checks has been made and payment of a fine of $100.
- Penalty enhancement: The BOD may enhance the stated sanction set forth in these rules by increasing the suspension and/or penalty for repeat offenders of HA rules and regulations to a maximum of indefinite suspension of membership privileges and/or fine up to $1,000.
- Effect of Membership Suspension: During a BOD imposed suspension, the suspended party shall be ineligible to participate in any HA sanctioned event, shall be ineligible to judge a HA sanctioned event, and may not host a HA sanctioned trial. Suspension does not preclude the suspended party from entering a HA sanctioned trial that is scheduled after the termination of suspension. During the period of a suspension, failure to comply with these restrictions and any other express conditions or restrictions of any disciplinary action may constitute grounds for further disciplinary action.
- Publication: When the BOD has ruled on a complaint and disciplinary action has been taken against a member, or non-member, the person's name, the rule violated, and the disciplinary action taken shall be published on the USBCHA website. Warnings shall not be published other than as a general description of the offense but without identifying information.
- The President may call a special meeting of the BOD at any time or place or by telephone conference call where at least seven (7) directors are present to consider emergencies such as alleged rule violations of such magnitude as to appear to be detrimental to the best interests of the HA or to its practices, policies and/or objectives. A vote of at least five (5) Directors shall be binding for motions passed during any such special BOD meeting.
ADDITIONAL RULES APPLYING
TO THE CATTLEDOG NATIONAL FINALS
[work in progress]
The sport of sheep dog trailing in the US is growing at an exponential rate.
New trials are popping up all over the country and, as the sport grows, we have
many new folks involved and many 1st time trial managers learning the ropes.
The following is a list of livestock management recommendations endorsed by the
USBCHA to be used as a guide by trial managers in order to facilitate a smooth running event.
The sheep are the most important facet of any trial.
Their handling and care during the trial, as well as sheep management
in the set out and exhaust pen will make or break the success of many runs.
Availability of sheep is often a challenge, especially for trial managers in the
eastern part of the country. If sheep numbers are limited, it is often the case that
the sheep need to be re-run several times during the day in order to accommodate all
the dogs entered. There are limits to the number of times a sheep can be used in a trial.
This will be dictated by many factors including: temperature, length of the outrun and
course condition of the sheep (dry ewes being more durable than lambs or recently weaned sheep).
There is the conception that hair sheep and lighter breeds are more capable of
running several times during a day. This is only true to a point. Extreme heat, large courses
are just as tiring for fast moving " light " hair sheep as they are to heavy wool breeds.
It is recommended that any sheep not run more than 3 times during a single day.
Dog trailing is a sport full of "luck of the draw" situations so it falls to the trial
manager to try, as best he can, to level the playing field; to try to reduce the variations
in draw, to make the groups of sheep as uniform as possible. The care that the sheep receiv
in the set out and exhaust pen is paramount. There are many possible designs for a set out system.
Topography, available equipment, visibility from the post, ease of sheep movement and set out and
available help will all influence the location and design.
The ideal set out has a couple of pens to hold the waiting sheep, a pen large enough to
hold 3 or 4 runs worth of sheep followed by 2 pens in series, large enough to hold a run each.
There will be shade, water and hay feeders available. If the pens are designed well, then one person
will be able to sort and release sheep to the set out person efficiently. Properly designed pens do
NOT require a dog to move sheep through them. If the set out post is close enough then often one person
can do all the work at the top. The location of the set out post varies between classes and should be far
enough from the holding pens to eliminate the draw back to the sheep in the pen. If topography allows it is
beneficial to have the set out post out of sight from the holding pen and preferably not perpendicular to
the set-out point in the field (more behind the set point that directly to the side of the set point).
There should also be a reject/ injured /return pen at the set out and exhaust. This will be used
for sheep that break back to the set out during the run or at set out, for injured sheep or for sheep
that are identified as unfit during the trial. Unfit sheep should be marked. Separating and marking
the sheep saves sorting these sheep out continuously during the trial, facilitates treatment, avoids
accidentally using sheep that should not be run. Any sheep abused by a dog during the trial should not
be run again regardless of whether it shows obvious injury or not. Sheep chased, run off the field,
crashed into fences, gripped and knocked down all constitute abuse.
Hay and water should be provided.
If a sufficient number of sheep are available to run the entire day with fresh sheep for each run
then the sheep should split and the afternoons sheep not brought to the set out till the middle of the day.
This means that no sheep will be held in the set out all day waiting to run.
In the event that sheep are set from a stock trailer then they should have a sufficient area in which
to rest and feed between runs.
The set out itself is often a major determining factor in the success of a run. Sheep must be handled
in a calm workmanlike way both in the pens and during the set out. Sheep that are roughed up, crowded,
abused by a dog in the pens, mishandled to load into the chutes and then fought with on their way to the
set out post are not "winning sheep" for the handler standing at the post. Set out help is often selected
from the handler's attendant. A good rule of thumb is to limit the dog handlers at the top to experienced
handlers and dogs. The opportunity to set sheep is NOT a venue for training or to take the edge off a " hot "
dog. While Novice handlers are often keen to set sheep at a trial it is not always conducive to have
inexperienced help in this job. Rather, have the less experienced volunteers work in the pen, sorting and
loading sheep WITHOUT a dog. Given proper guidance and support, it is a much better way to use help and to
aid in the education of the less experienced handlers. Likewise a crew of kids in the set out pen may seem
like a cheap option but is often disastrous to the well being of the sheep. Less is more when it comes to help
at the top; Properly designed pens and some ground rules as to how the job will be done are necessary to for
the job to go well.
Some trials have enough money to hire set out crews. Regardless if they are paid or volunteer, be sure to
keep them well fed and watered, provide water for dogs and horses and to keep in contact with radios.
Several good radios and plenty of batteries are a must.
Exhaust pens must consider many of the same details as the set out. Water and hay for sheep, room
to rest, multiple pens to avoid rerunning sheep too soon. The sheep in the exhaust should not be visible
from the field. Cheap plastic snow fencing is a popular choice to reduce visibility. The entrance to the
exhaust should be designed as to facilitate removal of sheep from the field quickly. Often a separate gate
for the handler and dog is included. Plenty of fresh water for the dogs and sheep is a must.
If possible, sheep should be given the maximum amount of time to rest between runs. This often is best
served by having multiple pens in the exhaust area. Sheep may then be held separately during the running
so that the earlier run sheep re run first, giving the later run sheep time to rest and recover.
Water may be provided on the course for competing dogs if humidity, temperature, elevation or a
combination of conditions applies. Handlers may send the competing dog to water at their discretion
with no loss of points. Time will not be stopped. The judge may call a run, with points held to that
point, if they deem the dog or sheep are in distress.
Have plenty of marking crayons or spray at both ends of the field. ?Have a basic first aid kit
and an on call vet in local area.
There are as many ways to put on a trial as there are trials and locations and people involved.
Our spectators, our sponsors and our fellow handlers need to be confident that as trial managers we
are doing all that is possible to put on a quality event and as our sport gains in popularity it is our
responsibility as handlers and as stockmen to keep the welfare of our charges in mind.
Many people think that trials should randomly draw run orders in accordance to the rules that apply to the Nationals.
This is not the case. However, it is good trial management to try to be sure that the run order is fair.
One way is to draw out of hat. More important is to try to be sure that dog that has an early draw the first
day has a later draw the next day. Handlers want an opportunity to run both early and late, believing that a
particular time of day is more favorable under the circumstances. Those circumstances vary widely and a handlers'
assumption about a "good draw" may be wrong, but if they draw up late both days or early both days, there is a perception
that the draw was not as fair as it could have been. Many trials simply draw for one day and then, on the second day,
start halfway down that run order, which, in effect, gives most handlers a different time of day. That is more fair than
simply reversing the run order, which puts those in the middle of the day back in the middle the second day.