USBCHA Boad Minutes

USBCHA B/D Meeting, Sturgis, SD, 9/22/04

Members present: Barb Ross, Lena Bailey, Gary Westbrook, Kate Broadbent, Bruce Smart, Leo Woodbury, Pete Carmichael, Suzy McCallister, Red Oliver, Dal Kratzer, Stormy Winters, Susan Carpenter and Bev Lambert.

Directors not present: John Doyle, Sandra Milberg, Dale Kuhrt, Jim Martin, Barry Moyer, Gene Sheninger, Steve Clendenin, Wayne Parker, Bob Stephens, Kent Kuykendall,

Officers present: Francis Raley

1. The meeting was called to order at 7:45 PM by Francis Raley at the Philtown Restaurant in Sturgis, SD.

2. Francis reported Jan Canaday was in an accident, which prevented Mike from attending the National Finals.

3. Gary Westbrook made a motion and Kate Broadbent seconded that the minutes of the last Board meeting be accepted as presented. Unanimously passed

4. Treasurer’s report: Francis reported that the HA has lost two major sponsors this year, Colorado Natural and Tractor Supply. Not included in the income was the $5,000 which had received from ABCA for the sheep fund. The largest income is from the qualifying fees. Bev Lambert talked about having each event (cattle/sheep) to be self supporting. She suggested that the entry fee be raised. Nursery to $150 and $350 for Open with the possibility of 50% of the money going to prize money. There was a lengthy discussion on how to get sponsor money for the Association. Bev Lambert said that she had heard that Sturgis would like to have us back perhaps as a permanent location. Checking account balance Aug. 30^th $ 14,941.28, Livestock Fund 3,400.00, Savings Account 8,403.58. Bruce smart made a motion and Bev Lambert seconded that the treasurers report be accepted. Unanimously passed.

5. Barb Ross gave a report on Laura Hicks proposal for “classifieds sections” on the web site. Bev Lambert made a motion and Barb Ross seconded that the HA accept the proposal from Laura Hicks. Unanimously passed. Laura and Francis will be working on this site in the next few months.

6. Francis mentioned that she has had requests for the HA to accept credit cards and suggested that we think of doing just that.

7. Bev Lambert made a motion and Stormy Winters seconded that the Nursery Finals be run after the Open finals next year. Unanimously passed

8. Bruce Smart made a motion and Kate Broadbent seconded that the sanctioning fee for cattle be raised from $1 to $2. Unanimously passed.

9. Gary Westbrook brought up the idea of using only four sheep for the finals to save on cost. A discussion followed about the cost and quality of the sheep.

10. Bev Lambert made a motion and Bruce Smart seconded that the entry fee for the Open Cattle and Sheep finals be raised to $200. Motion carried. (No’s: Susan Carpenter, Gary Westbrook, Dal Kratzer and Pete Carmichael)

11. Bev Lambert made a motion and Susan Carpenter seconded that USBCHA 2004 premiums be $34,800 of which $5,000 was money contributed by Broughton and Broughton. Unanimously passed

12. There were no one nominated for district 6 Director so Francis sent out write in ballots and there was a tie. Dal Kratzer made a motion that the result of the tie be determined by random process , “a flip of the coin” Motion passed. There was a flip of the coin and the results will be announced at the annual meeting.

13. World trial: The first thing to be done is to have the dogs micro chipped. Bev Lambert made a motion and Stormy Winters seconded that blood titers must be taken by Nov. 1st as it take three weeks to get the results for the world trial. Unanimously passed.

14. Bev Lambert made a motion and Leo Woodbury seconded that we accept the proposal for an online store. Motion passed. More information will be available in the next few months.

15. Bev Lambert made a motion and Stormy seconded that we accept the Nursery qualifying proposal. Motion passed.

Subsection J of Section 31 to read as follows:
J. Number of Nursery Classes Permitted.

1. At a trial where no Open classes are offered, only one Nursery class per day may be sanctioned.

2. At a trial where Open classes are offered, the total number of Nursery classes sanctioned may not exceed the total number of days that the trial is sanctioned for. The scheduling of the Nursery classes is at the discretion of the trial host; however, no more than two sanctioned Nursery classes may be run in one day.
Subsections B and F of Section 2:

1. Add a new second sentence to Subsection B of Section 2, as follows: "They must specify the number of trials to be offered in each sanctioned class (e.g., 2 Open trials and 2 Nursery trials).

2. Change Subsection F of Section 2 so that it reads: "The HA Secretary shall maintain a list of all sanctioned trials, and shall publish on the USBCHA website the number of trials to be run in each sanctioned class during the course of the overall trial."

16. Bev Lambert made a motion and Bruce Smart seconded that we not accept the Youth Program at this time. It was suggested that the program be started on the local level and let it grow up through the ranks before the HA considers again adding a youth division to the National finals. Unanimously passed.

17. Election of officers: Francis said there would be a conference call to nominate officers for the coming two years. . After a discussion Lena made a motion and Bev Lambert seconded to send nominations and votes by e-mail or fax.. Nominations are to be received by Nov. 1^st. Motion passed. Red Oliver made a motion and Dal Kratzer seconded that the election ballot be secret. Motion passed. (Bev voted no)

18. Judges expenses: Last year all judges were given $500 spending money. Bruce Smart made a motion and Stormy seconded that we do the same thing this year. Yes votes: Red Oliver, Leo Woodbury, Dal Kratzer, Stormy Winters, Bruce Smart, Gary Westbrook: No votes; Barb Ross Lena bailey, Kate Broadbent, Susan Carpenter, Bev Lambert, Suzie McCallister, and Pete Carmichael. Motion Failed.

19. Bev Lambert made a motion and Kate Broadbent seconded that all judges get $200 expense money. Unanimously passed.

20. Gary Westbrook made a motion and Dal Kratzer seconded that all judges must come from the US. Bruce made a motion and Red seconded that the motion be tabled. Motion passed. (Bev Lambert and Gary Westbrook voted no)

21. Red Oliver made a motion and Suzie McCallister seconded that all lifetime members have the privilege of voting. Motion was out of order as it is a By-law change.

22. Bev Lambert made a motion and Stormy winters seconded that the meeting is adjourned at 9:50 PM Motion passed.

Minutes taken by Tolli Nelson

Francis Raley, Sept. 22, 2004